SCBWI

Society of
Children's Book Writers
and Illustrators

JambaLAya 2022 Hybrid Policies

ATTENDEES:

 No children under 18 may attend this hybrid event.

We’ll closely monitor the ongoing health situation and inform you of program changes as needed. In registering, you understand that the in-person portion of this hybrid event may be changed to an online event or cancelled, at the discretion of the Co-RA, if the current health situation worsens. Please Note: SCBWI Current Covid Policy is that for events with over 25 attendees proof of Covid vaccination or negative Covid test within three days is required. This, of course, applies only to the Saturday in-person sessions at UNO (University of New Orleans).

— Persons with Special Needs: If you have a disability and require support in order to be able to take advantage of some or all of this event, please register AND email Cheryl Mathis to describe the assistance you will need to enjoy your online or in-person experience. We will need time to accommodate you. If you require a support person to enjoy your day at the barrier-free University of New Orleans, please register and email Cheryl Mathis to register your support person.

Folder: Registered attendees will be sent a link to a .pdf with conference materials prior to the event. From this, attendees will access the online portions of the hybrid event. If you do not receive it by July 11, email Gary AlipioYou may not give the link to your FOLDER. and therefore access to its contents and the event, to anyone. Your professionalism is greatly appreciated.

— Registration is non-transferable. Because of the specific nature of this event, registration is non-transferable.  Also, online attendance/viewing rate is per-person. SCBWI-Louisiana/Mississippi is a non-profit—please play fair so that we might continue to support our programming!

SCBWI Safe Space: If you are uncomfortable at any time in any session, please private message the HOST during the Zoom meeting or seek out the Anti-Harassment Monitor (See SCBWI ANTI-HARASSMENT POLICY, below) during the in-person event, or email the Co-Regional Advisor after the event.

— Any violation of policies is actionable. You may be removed from the Zoom meeting or any part of the event (including, but not limited to, presentations, individual sessions, and social events) if you are not in compliance or follow the direction of your meeting hosts and volunteers. Zoom meeting hosts and in-person hosts and volunteers will identify themselves at the beginning of each meeting.

Food Policy. A morning snack and coffee will be provided during Check-In at UNO, as well as snacks for the day. Some water may be available but we ask that you bring your own water bottle for filling (save the planet!) We ask that if you have serious allergies/sensitivities or strict food preferences that you please bring supplementary food with you. No refunds will be afforded attendees with these concerns. Click on the sidebar for the lunch and dinner choices which are optional and separate fees.

VIRTUAL FOLDER, BLOGGING & RECORDING POLICY:

Please be advised that by registering, you acknowledge that recording and/or transmitting or aiding in any of the foregoing of any part of the event (including, but not limited to, presentations, individual sessions, and social events) is prohibited. Additionally, the material in all handouts and presentations is copyrighted and may not be reprinted, blogged, written, orally transmitted, and/or reproduced without written permission of the copyright holder only. RECORDINGS MAY NOT BE DOWNLOADED. If you are found in violation of the above, SCBWI-LaMs reserves the right to remove you from the conference and bar you from attending future events.

While we love when bloggers share thoughts about their overall experience, offer a personal anecdote, and/or briefly talk about something that resonated with them, it is equally important that bloggers not give away that which is not theirs to give. The fair use policy issued by SCBWI-LaMs above refers to speakers’ rights, authors’ rights, and illustrators’ rights, under any circumstances, and it pertains to the content of our speakers’ talks, workshops, and/or handouts. This falls into the category of protecting intellectual property. Again, personal impressions, a quote that is cited, and/or a general overview would be considerate. However, it would be a breach of copyright law to give away a detailed report of a presenter’s material. Thank you in advance for taking this policy into account.

You may not give the link to your FOLDER. and therefore access to its contents and the event, to anyone. Your professionalism is greatly appreciated.

PHOTO POLICY:

Attendance at this event constitutes permission for your photograph, video or screen shot to be taken at the event and used for SCBWI purposes. Please be advised that if you appear in-person or on video, your image may be captured by another attendee.

REFUND POLICY:

— Registration is nontransferable. If you are unable to attend, you must email the Registrar.

— Cancellation requests must be made by email by July 6 in order to receive a full refund. After this date, refunds are at the discretion of the Regional Advisor and exceptions will be made for extenuating circumstances. All refunds are less a $30 cancellation fee. No cancellations for the zoom portions as these will be recorded and available for one month.

SCBWI ANTI-HARASSMENT POLICY
For the complete policy, please follow this link: https://www.scbwi.org/anti-harassment-statement/  

The Society of Children’s Book Writers and Illustrators (SCBWI) is dedicated to providing a safe and harassment-free environment for all of its members and has a zero-tolerance policy regarding harassment, intimidation, and discrimination. This includes all harassment, intimidation, and discrimination made on the basis of race, age, sex, gender, gender identity and expression, sexual orientation, national origin, ancestry, disability, medical condition, religion, class, body size, veteran status, marital/domestic partnership status, citizenship or any other marginalized identity. Harassment includes verbal comments, written comments, displayed images, or behaviors such as deliberate intimidation, stalking, body policing, unwelcome photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention.

Reporting Procedures

—Any person who believes there has been a violation of the SCBWI Anti-Harassment Policy can report the offense in one or all of the following ways:All SCBWI conferences will designate one or more Anti-Harassment Monitors (AHM) who will be available during the conference to provide a safe space for reporting and discussion. The AHM for this event is Co-RA Denise Gallagher.

—SCBWI has a dedicated email address for reporting any incident of harassment. Anyone who chooses to report an incident can find the Anti-Harassment Report Form on the SCBWI website (About > Anti-Harassment) or use the following link: https://www.scbwi.org/anti-harassment-report-form

REGISTER HERE: JAMBALAYA